Terms & Conditions
Turn Around Time
For screen print, standard turnaround time for most orders is 10-14 Business Days from the time of deposit and approval of your proof. This does not include ship time. Some types of prints may take longer, such as Full Color Process and Oversized prints. Please note we are not open for national holidays and these days will add to the turnaround time of your order. We do our best to keep our turnaround time as quick as possible and average around 7 working days. However, if you NEED your garments by a certain deadline let us know upfront prior to your order and we can see if it’s possible; rush fees would likely apply. Embroidery turnaround times are similar.
Please Note: Ordering multiple designs at one time, adding inside tagging, specialty inks and/or fulfillment services will add to our standard turn time.
For screen print orders, we require a minimum of 12 pieces for a one color, one location imprinted shirt. We require 24 pieces for any job that requires a multi-color, and/or a multi-location imprint. This is per design and garment style/color. If your requirements demand something different, please contact us by phone or in person to discuss options that are available. There are no minimums for embroidery orders.
Our standard terms for acceptance of orders is for Texas Promowear to receive a 50% deposit when the order is placed and accepted, and then collect the final 50% at pickup or prior to shipping. All orders should be paid in full at the time of final delivery. If your organization requires different terms, please contact us. All exceptions to this policy must be in writing and cannot be accepted verbally.
All Art must be submitted at 300dpi resolution or higher and sized to actual print size. Vector files are preferred. Acceptable formats are CDR, EPS, PSD, AI, and PDF. You are welcome to send the design file as well as a PNG or JPEG Proof. Please keep in mind that there are likely still going to be art charges applied to your order. These charges vary based on the amount of time required to review your artwork and color separate the file for the specific purpose of screen printing the image.
For each order, Texas Promowear will submit a proof for customer approval. It is the customer’s responsibility to verify that all of the information on the proof is correct. This includes checking for any spelling, grammar, or design errors in the design. If an error is found after your order has been approved and printed or embroidered, Texas Promowear will not be held liable for the cost associated with reprinting or otherwise reproducing the order. We assume no liability for errors in designs approved by the customer.
All colors in a design will be matched to the closest in house stock ink or thread color. For exact color matches please request Pantone Matched colors. Pantone color matches are available for an additional fee.
A Story About Our Chosen Canvas.
A shirt has been in many forms before it reaches our shop. It starts as thread, which in itself has many variances of thickness, hand, and sheen. The thread is woven, which will greatly affect the weight, surface area, drape, stretch, and overall softness of the garment. These processes create a fabric that will move with you, form around your body, stretch with your movement.
We reproduce artwork on this stretching, changing, bending, conforming canvas. The reality of this is that your prints may have some variance of placement up to 1/2”, or some very SLIGHT stretching of the design. This slight stretch of the art may be more apparent when printing large circles, large rectangles, or large perfect squares. It is nearly impossible to avoid, and it gets more impossible with large print areas. If you are going to freak out that your design is 1/4” to the right, then you really need to calm down and be honest with yourself about the realities of printing on such a moving, shifting, stretching substrate.
As always, we do our very best every day to make your shirts look awesome!
Print Location & Print Size
It is the customer’s responsibility to provide details in regard to print placement and size. If no details are provided, Texas Promowear will print in standard locations (ex: Chest Print, Print to start 2’’-3’’ inches below collar). The best way to gauge your print size is to lay a shirt (in the sizes you wish to have printed) flat and use a ruler to measure out the print area. Please keep in mind the scale of the print will vary on different sized garments and all items of an order will be printed with the same set of screens, unless a second size of screens is requested. A second set of screens for an order will increase the overall cost of the job because one job has now turned into two.
Print Placement Variance
There is a human element involved in screen printing. As much as we try to automate there is still going to put someone constructing t-shirts by hand and loading them on the press by hand. Due to this we cannot be held liable for printing placements less than a 1/2 ” in variance. We do use a laser alignment system to guide our printers into where the image should be, however shifts in the image up to a 1/2″ are going to occur. We do our best to load the shirts for optimal placement in accordance to the proof.
Manufacture Out of Stocks
Due to the wide variety of brands, styles, colors, and sizes, Texas Promowear does not stock blank garments. From time to time the manufacture may be out of stock on ordered items. Texas Promowear will not be held liable for delays due to manufacture out of stocks or discontinued items. In these cases the customer will be notified immediately and provided with other options.
We cannot be held responsible for garment inconsistencies related to size, shade or construction. We suggest ordering extra garments to account for such defects or if your order requires exact finished counts.
Over & Under Run
Texas Promowear will not be held responsible for spoilage due to inconsistencies in the print on up to 3% of the order total. In some cases extra garments will be included in an order. These are extras we supply in an attempt to keep spoilage percentages as low as possible. However, this can also mean a shortage of up to 3% on your order. Upon completion of your product all the garments are counted and if the order is short at all we credit back your account as soon as we send out the order. Spoilage for embroidery jobs is held to 1%.
PLEASE NOTE: If you have an event or exact quantities are needed you will need to either account for this spoilage or let us know in advance that the order needs to be exact. This can add to production time.
Over Zipper & Seam Prints
Printing over zippers and seams will never produce a ‘perfect’ print. Returns and reprints will not be issued for these services. You are welcome to schedule a “Press Check” but typically we refuse to print over zippers and seams.
In the event that an order is cancelled by a customer the refund will be based on the status of the order. Depending order status the customer may have to pay a restocking fee or for the garments themselves. If the order is completed no refund will be issued.
We are fortunate to work with some really great customers and companies. But, every once in a while we will have a potential customer who is rude or inappropriate. We reserve the right to not accept your order if you are unpleasant to work with!
At Texas Promowear, we stand behind our work. We do not offer refunds on any order, but will reprint the order to the correct specs if a mistake has been found. If upon receiving your order you find that something is incorrect, you must notify us within 72 hours of the delivery of your product. Once we are notified we will do everything we can to take care of any issues in a timely manner. If it is determined that you need to return products to Texas Promowear for inspection or to be reprinted, the product must be returned within 2 business weeks of the stated claim. If you have contacted us to make a return and we have agreed to cover the shipping costs, all items must be shipped using ground ship methods from USPS, UPS or FedEx. Any other expedited methods of shipping (3 day ship, 2nd day air, next day air, next day saver) will not be covered. If items are returned after this timeframe, the shipment can be denied and the package may be sent back to you unless prior arrangements have been made.